Scribe pricing and alternatives for veterinary specialists
- CoVet
- Apr 15
- 5 min read
Updated: 2 days ago
Veterinary teams are overwhelmed. Between five back-to-back appointments, a surprise emergency, and the 15 notes still waiting in the queue, there’s barely time to breathe—let alone document. For many clinics, that documentation workload spills into nights and weekends, increasing the risk of burnout, missed details, and inconsistent patient records.
This is why more practices are turning to dedicated tools that take documentation off your plate. Whether you’re a solo DVM trying to reclaim your evenings or a hospital manager looking to standardize records across multiple locations, understanding what these tools cost—and what they actually save—is the first step.
In this article, we’ll break down the different pricing models for veterinary scribe tools, what hidden costs to watch for, and how to evaluate alternatives. You’ll also get a closer look at CoVet, and why it’s built to support not just documentation, but your entire clinic workflow.
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What is a veterinary scribe?
A veterinary scribe is someone—or something—that handles clinical documentation for you. Instead of the DVM or tech jotting notes during or after the appointment, the scribe captures what’s said and turns it into a structured medical record.
Traditionally, this might have meant a second person in the room typing notes. Today, most clinics are exploring AI-powered scribes that do the job automatically—no need for extra staff or delayed write-ups.
A good scribe tool helps your team:
Document visits in real time without interrupting the exam
Standardize SOAP notes across the clinic
Reduce the time spent typing after hours
Keep communication clean between DVMs, techs, and front-desk staff
Below, we get into pricing details across scribe tools and what you can expect.
Scribe tools: Pricing breakdown
Pricing for veterinary scribe tools isn’t always straightforward. It depends on how the tool works, how your clinic operates, and what features are included. Before you commit, it’s worth understanding the different pricing models and what each one really gets you.
How much do veterinary scribes cost?
Scribe tools are typically priced in one of three ways:
Per-user subscription: Monthly or annual pricing based on the number of active users (common for AI scribes)
Usage-based: Billed by transcription minutes or note volume (especially for human scribes or outsourced services)
Flat monthly plans: Set fee for a clinic, sometimes with usage caps or tiered access
Here’s a rough pricing snapshot based on market averages:
Tool type | Cost range | Notes |
AI scribes | $100-$400/month per DVM | Depends on features and integrations |
Human scribes | $2-$5 per minute | Often billed monthly; adds up fast for busy clinics |
Hybrid services | $300–$600/month per user | Some tools offer both live and AI options |
Hidden costs to watch out for
Even if the base price looks doable, scribe tools often come with add-ons:
Integration fees: Some tools charge extra to connect with your PIMS
Setup/onboarding: One-time charges to train your team or install the system
Storage and compliance: Long-term data retention, privacy controls, or legal review features may cost more
Support: Not all vendors include live support or customization without an upgrade
Pro tip: Solo DVMs need low-effort tools with clear time savings to justify the cost. Larger, multi-location clinics should look for enterprise pricing that scales—small time wins per staff member add up fast.
When the price is worth it
Let’s say a scribe tool saves a DVM just one hour per day. That’s 20 hours per month.
DVM @ $80/hr: $1,600/month in regained time
RVT @ $35/hr: $700/month if the tool frees up half their note-taking time
Even with a $300–$400 subscription, the ROI is clear—especially if it reduces overtime, prevents burnout, or speeds up training for new staff.
Case study: Discover how Green Acres Animal Hospital regained 2+ hours daily with CoVet—increasing ROI by 6x.
Scribe alternatives for veterinary documentation
Most general practices start looking for scribe tools because something in their current workflow isn’t working. Notes are rushed or incomplete. Team members are stuck playing telephone across handoffs. Appointments blur together. And the end-of-day admin pile keeps growing.
Whether the goal is saving time, reducing errors, or just getting your evenings back, the right documentation support can make a real difference. But not all scribe tools deliver the same value—or the same fit for your clinic.
What to look for in a scribe solution
If you're investing in a scribe tool, it should check more than just the "transcription" box.
The ideal veterinary scribe tool should:
Work in real time—while you’re talking, not after the fact
Create veterinary SOAP-format records automatically—no need to chase down templates or search for SOAP writing tips
Fit into your existing workflow, not force a new one
Support collaboration between DVMs, techs, and front-desk staff
Integrate with your PIMS
Be easy to use, secure, and fast to implement
The best scribe solution is your CoVet copilot
CoVet is more than a scribe. It’s your clinic’s documentation copilot. Built by veterinary professionals, CoVet understands how fast-paced, unpredictable, and documentation-heavy clinic life really is. It works the way your team already does—no major changes, no steep learning curves.
While other tools focus on transcribing, CoVet supports your full workflow—capturing SOAP notes as you speak, surfacing past visit summaries, and helping your team stay aligned on every patient.
Key features
Real-time voice-to-note transcription: Dictate during or right after the appointment. CoVet captures everything and turns it into a complete SOAP record.
Automatic SOAP formatting: Ensures consistency and saves training time. Even new team members can follow the format without needing a template or manual review.
Customizable templates: Customize templates to fit how your clinic works, so every note matches your team’s style and documentation habits.
Team-wide collaboration tools: Share notes, tag tasks, and log updates without relying on hallway conversations or sticky notes.
AI-powered visit summaries: DVMs get quick context from previous visits without having to dig through old records.
Secure and compliant: Privacy features are baked in, so you can confidently handle sensitive data and meet regulatory expectations.
Pricing
CoVet is competitively priced, with plans designed to fit both solo DVMs and multi-location practices. Custom quotes are available based on your team size and existing systems.
CoVet captures SOAP notes while you work—
so your team can stop writing and start focusing.
Frequently asked questions about scribe pricing
What are some scribe tool alternatives?
Vet teams sometimes embed process documentation into knowledge bases or use general transcription providers. But most lack core features like SOAP formatting, redaction, and direct PIMS integration. CoVet is built for clinical functionality, not generic SaaS workflows.
What does veterinary scribe pricing look like?
What scribe software should my veterinary practice use?
